2020 Lunar PSR Challenge Deliverables

Notice of Intent

Deadline: September 27, 2019
Interested teams are encouraged to submit a Notice of Intent (NOI) to compete by the deadline in order to ensure an adequate number of reviewers, and to be invited to participate in a Questions and Answers session with the judges prior to the proposal deadline.

  • Name and contact information of faculty advisor from lead academic institution
  • Partnering universities (if any)
  • Project Title
  • Name and contact information for the student team lead
  • Name and contact information for the affiliated Space Grant Consortium
  • Category team is proposing to
  • A synopsis of the concept, limited to 3,000 characters (including spaces) providing a high-level overview of the proposed project and impact of the related research
  • Any requests for use of NASA or other federal testing facilities for proof-of-concept

Proposal & Video

Deadline: January 16, 2020

GENERAL PROPOSAL FORMATTING INSTRUCTIONS


Teams are responsible for the formatting and appearance of their proposal. Figures and tables must be placed in the file and therefore must be in digital format. We recommend that you use image file formats that provide acceptable resolution without being huge (for example, please don't use a 1-MB TIFF file when a 250-K GIF file will do).

File size cannot exceed 90 MB.

  • 15 pages minimum; 20 pages maximum (including figures and tables)
    • The Cover Page and Quad Chart do not count toward the minimum or maximum page limits.
    • References should be included as an appendix and will not count toward the minimum or maximum page limits. Appendices are to be used for references only.
      • Note: Judges are not obligated to look at the appendices. Include important details in the body of your paper to ensure they are reviewed. There is no preference in citation formatting, but references must be formatted uniformly and correctly. Just listing a link to the source is not acceptable.
  • Proposals should be single spaced
  • Please use fonts common to Macintosh and PC platforms, i.e., Times, Times New Roman, Helvetica, or Arial for text; Symbol for mathematical symbols and Greek letters.
  • Font size can be either 11 or 12 pt.
  • File size cannot exceed 90 MB.

PROPOSAL FILES MUST INCLUDE:

Proposing teams will develop a 15-20 page proposal that describes their concept. The proposal must include the following sections:

  • Cover Page
    • Title of the Work
    • Full names of all team members, with Academic Level (graduate or undergraduate) and Major
    • University name
    • Space Grant Affiliation and Space Grant Director Contact Information
    • Faculty/industry advisor’s full name(s)
  • Quad Chart (Please use the one provided. Also available under "Resources" on the Competition Basics page.)
    • A Quad Chart is a way for teams to display some standardized information that helps evaluators quickly compare many projects. For the BIG idea Challenge, teams must use the provided template to create a quad chart, and insert the chart as an image into their proposal. Quad charts must address:
      • The team’s objectives and technical approach to the problem
      • An image/graphic of the concept
      • A description of the team and management approach of the project
      • A summary of the schedule and cost for the project
  • Summary Statement (Not to exceed one page)
    • An overall summary of the innovation, including a title of the project title, a one paragraph synopsis of the challenge area the proposed concept is tackling, the problem solving approach for that problem, a one paragraph statement on the proposed proof-of-concept (i.e., testing method), and a statement of the potential innovative impact the research concept will have on the problem.
  • Problem Statement and Background (Not to exceed two pages)
    • Challenge being addressed and overall approach
  • Project Description (Not to exceed 10 pages)
    • What science/exploration are you going to do, and why is it important?
    • Is the implementation to get that science or to perform that exploration legitimate? (i.e., Would your designed mission get you what you need?)
    • Does the rest of the architecture work to support that?
    • Adherence to the Design Constraints and Guidelines
    • Proof-of-concept on Earth
      • Proposers must describe HOW their system / concept / science / mission could be demonstrated on Earth to provide confidence it can work in a lunar environment. If selected, teams will need to demonstrate an actual proof-of-concept. It is up to each team to determine the best way to accomplish this, and provide details on how the test will be conducted. This could be accomplished through physics-based modeling and simulation, or through a testing demonstration designed by the team.
        • For the testing, how will you accomplish a realistic simulated environment? Have you considered the unique PSR lighting (high contrast), temperature, pressure, power, degraded communications, abrasive regolith, rugged terrain that may include extremely soft soil, rocks, boulders, XX degree slopes, etc.
        • Include a request for specific NASA testing facilities that may be needed for your proof of concept testing. Please detail if you need NASA’s assistance in securing testing facilities such as vacuum chambers, cryogenic chambers, or analog sites such as GRC’s slope lab or NASA Johnson’s Rock Yard.
          • Visit the “Resources” section of the Competition Basics page for a listing of potential NASA test facilities that teams may be able to use for their proof-of-concept testing/demonstration.
    • Path to flight
      • A brief discussion on the concept’s anticipated path-to-flight for a mission to the Moon. Based on significant differences between on- and off-Earth operations, the path-to-flight description must address the critical modifications that would be made to the design for use on the Moon. Several paragraphs will suffice.
  • Detailed timeline including development and proof-of-concept testing (Not to exceed one page)
  • Detailed budget (Not to exceed three pages), and should include all relevant costs. Proposers are encouraged to request what is actually needed to conduct the proposed work. Examples of relevant costs include:
    • Materials and Supplies
    • Facilities Rental (if any)
    • Stipends for Summer Student Work/Research
    • Testing Costs
    • Faculty Salary
    • Overhead/Indirect/G&A Costs (Please see section below titled “Stipend Awards for Finalist Teams” for details on how the funding will be distributed)
      • Note: Teams should work with their universities to minimize indirect and overhead costs to make their proposals as competitive as possible.
    • Travel Costs
      • Proposals must include travel to On-Site Forum. Assume four-night hotel stay and a registration fee of $300 per attendee
  • Capabilities Statement (Not to exceed two pages)
    • The relevant past experience, expertise and capabilities of the team members and faculty
    • Facilities available

PROPOSED DESIGNS MUST CONSIDER:

  • Value
    • NASA is looking for cost effective solutions for PSR prospecting and advancing technology that supports ISRU operations at the lunar poles.
  • Communications capability to transmit the data to Earth.
    • If transmitting via the lander it should be assumed that a payload operating in a PSR will not have line of sight to the lander (which will land outside PSR).
    • Communication could utilize a communication satellite in lunar orbit, but coverage would not be 100%
  • Power needed to gather and transmit the data
    • Nuclear power is not considered a low-cost option.
  • Environments in a lunar PSR
    • e.g., extreme cold/vacuum/complete darkness
  • Deployment from a lander
  • Readiness to support a near term lunar mission
  • Mobility
    • Do payloads need to be located on a small rover, or can the data be acquired from a static lander?

GENERAL VIDEO FORMATTING INSTRUCTIONS


As a part of the proposal submission process, teams will be required to include a 2-3 minute video. The intent is for the video to augment your paper proposal by including animation, graphics, or other creative ways of showcasing unique aspects of your proposed concept. We have included several sample video formats to serve as examples on the Competition Basics page.

  • Videos are limited to a maximum length of 3 minutes
  • Videos should be uploaded to YouTube, and teams will provide their video’s Youtube URL on the online proposal submission form. Other types of video files will not be eligible for consideration
  • Videos need to be publicly viewable via a link. Videos should be “Unlisted” or “Public” on YouTube
  • All of the team members should appear in the video, if at all possible
  • University name, Space Grant Affiliation, and project title should appear in text at the front of the video
  • Do not use music or images which may violate copyright law. You may use images created by NASA.

PROPOSAL EVALUATION CRITERIA


Teams are encouraged to review the Evaluation Criteria below to better understand how the competition will be judged. The proposal evaluation criteria used to evaluate proposals include:

  • Technical Innovation (Max - 35 points)
    • How compelling is the proposed concept’s goals and objectives?
    • How well does the proposed concept synergize with NASA’s goals and objectives for exploration of the PSRs?
    • How innovative is the concept proposed?
  • Technical Credibility (Max - 35 points)
    • Appropriateness of the proposed concept to achieving its goals and objectives by 2023
    • What level of risk is associated with development and verification of the concept
    • Plan for analyzing data collected?
    • Operational resiliency (ability to withstand adverse circumstances, the capability to degrade gracefully, and potential to recovery from anomalies in flight)
    • Probability of team success (i.e., team expertise (including faculty and industry support), access to required facilities, etc.
    • Meeting minimum CLPS payload capability requirements
  • Technical Management (Max - 30 points)
    • Adequacy and robustness of the cost plan, including cost feasibility, value, and risk
    • Adequacy and robustness of the proposed implementation plan
    • Adequacy and robustness of the mission design and plan for mission operations

ALL BIG IDEA PROJECTS SHOULD GIVE SPECIAL ATTENTION TO:

  • Innovative design
  • Potential Stakeholders/Funders (i.e. Exploration, Science, Commercial)
  • Use of technologies that could be ready for use on the Moon in the early 2020s
  • Effective packaging for launch and Moon landing
  • Credible fabrication and material selection
  • Creative low-cost operational approaches
    • The design package must include a Concept of Operations (ConOps) that clearly describes the complete lifecycle, including all design assumptions and address fabrication, transport, deployment, and operations.

THE FOLLOWING INFORMATION WILL BE REQUESTED ON THE PROPOSAL SUBMISSION FORM:

  • Name of college/university
  • Partnering universities (if any)
  • Project Title
  • Category team is proposing to
  • Name and contact information of faculty advisor from lead academic institution
  • Name and contact information for the student team lead
  • Name and contact information for the affiliated Space Grant Consortium
  • File upload for PDF proposal document
  • URL link for team YouTube video
  • Mailing address for stipend checks (for use if a team is selected as a finalist in the competition)
  • Vendor W9 Form from proposing university (to be completed by the accounting department at the university)
    • A template Vendor Form can be downloaded from the Resources section of the Competition Basics page on the BIG Idea website
    • Note: Teams may receive a pre-filled W-9 form from their institution's accounting department. This form is equivalent to our “Vendor/W-9 Form," and is considered an acceptable substitution.
  • Signed “Letter of University Support” from the Dean of Engineering (or appropriate alternative authority) from the proposing university
    • Teams must submit the provided template letter of University Support, which can be downloaded from the Resources section of the Competition Basics page on the BIG Idea website
  • Signed letter of support from the state Space Grant Director or Assistant/Associate Director indicating awareness of the proposal and agreement to distribute augmented funding from the National Space Grant for the BIG Idea Challenge team in a timely manner to the proposing institution, should their project be awarded funding for the BIG Idea Challenge.
  • OPTIONAL: Additional Letters of Support from any other key partners on the proposal. (Maximum of 10 additional letters.)

SUBMITTING THE WRITTEN PROPOSAL AND VIDEO


To upload your proposal and video (.pdf file and link), please click on the button below to complete the online proposal submission form. Teams are encouraged to review the Evaluation Criteria on the Competition Basics page to better understand how the Steering Committee will be judging this competition.

No revisions can be accepted, so please proof your proposal and video files very carefully before submission. If there are any technical problems with the content of your proposal or video (for example, your file was corrupted or a URL link was broken), we will try to contact you immediately, so it is very important that you provide us with up-to-date contact information on the submission form.

Late papers will not be accepted, and the submission form will close promptly at midnight on the due date.

Mid-Project Report

Deadline: May 12, 2020

MID-PROJECT REPORT FORMATTING AND SUBMISSION INSTRUCTIONS


Prior to receiving the second stipend installment, each BIG Idea Challenge team must successfully pass a mid- project status review that demonstrates where they are in the development process. The purpose of the review is to provide the BIG Idea Challenge Judges with evidence that shows the team can perform the work identified in their concept proposal. It is expected that updated schedules will be provided along with specific requests for any reductions in scope due to unavailability of resources.

The Mid-Project Review (MPR) is a Pass/Fail review based on the submission of a 5-8 page report outlining the progress teams have made on the design, analysis, and development of their concept since it was first proposed. It should also convey whether you feel confident that you will be able to successfully complete the testing of your project as proposed.

Teams must pass this review to receive their 2nd stipend installment from the National Space Grant Project. Failure to pass this review may lead to delays in receiving the stipend, or withdrawal of invitation to the competition.

It is important to note that teams will NOT be penalized for disruptions to their progress due to Covid-19, but NASA and the BIG Idea Judges want to understand what the teams can realistically accomplish given the challenges they are facing. Please use the Mid-Project report to document the team’s development risks, along with your plan to mitigate them to the best of your ability. The judges want to have confidence that teams are actively re-planning their projects to accomplish as much as possible and are staying focused on the areas of greatest benefit to lunar exploration.

MID-PROJECT REPORT FILES MUST INCLUDE:

The MPR submission should include:

  • Cover Page (not included in the page count)
    • Project Title
    • University name
    • Full names of all team members, with Academic Level (graduate or undergraduate) and Major
    • Faculty/industry advisor’s full name(s)
    • CAD Drawing/Photo of your system
  • Summary Statement (not included in the page count)
    • An overall summary of your concept, what it will accomplish, your proof-of-concept testing approach, and the potential innovative impact your concept will have for meeting NASA’s lunar science and exploration objectives for the PSRs at the Moon’s poles.
  • Body of Report (5 pages maximum)
    • Schedule delays due to COVID-19 disruptions, and how the team has adapted to overcoming them
      • Identify potential schedule risks and provide mitigation plans to help overcome them
    • Any significant scope changes and the reasoning behind those changes
    • Progress made to date in building and testing
    • Changes to the integration and operational test plans
    • Tactical plan for contingencies and redundancies
    • Safety Plan (including building and testing hazards and planned mitigations, such as a university approved laser safety plan, a hazardous/dangerous materials list, and required Personal Protective Equipment, if needed)
    • Any additional CAD drawings and/or photos of your concept
  • Updated schedule/timeline of tasks and deliverables (1 page maximum)
  • Updated Budget (2 pages maximum)
    • Please include adjustments to both Phase 1 and Phase 2 budgets, if any (but do not change the specific total values your team was provided for Phase 1 and Phase 2).

Additional Requirement: Teams will be required to submit a signed Safety Plan Letter, to be uploaded as a separate document on the online Mid-Project Submission form. (Please use the template Safety Plan Letter provided in the Resources section of the BIG Idea Challenge Website.)

Optional Augmentation Files: The online Mid-Project Submission form will also include fields for teams to upload video or other files they may want share to augment their report. The augmentation files are optional.

GENERAL MID-PROJECT REPORT FORMATTING INSTRUCTIONS

Teams are responsible for the formatting and appearance of their mid-project reports. Figures and tables must be placed in the file and therefore must be in digital format. 5 pages minimum; 8 pages maximum (including figures and tables)

  • The Cover Page, Summary Statement and additional Safety Letter do not count toward the minimum or maximum page limits.
  • Reports should be single spaced
  • Please use fonts common to Macintosh and PC platforms, i.e., Times, Times New Roman, Helvetica, or Arial for text; Symbol for mathematical symbols and Greek letters.
  • Font size can be either 11 or 12
  • File size cannot exceed 90 MB.

MID-PROJECT REPORT EVALUATION

The judges will review each team’s report (and optional augmentation videos) to evaluate the team’s progress towards competition readiness. If there are any concerns regarding a team’s prototype or scheduled timeline, that team may be asked to conduct a follow-up “face-to-face” meeting with the judges via a virtual platform. At that point, the judges may request that improvements be made prior to moving the team to the next phase of the competition.

SUBMITTING THE MID-PROJECT REPORT

To upload your team’s Mid-Project Report and any optional augmentation files, please visit the Requirements and Forms Page on the BIG Idea Challenge Website to complete the online submission form.

No revisions can be accepted, so please proof your files very carefully before submitting it. If there are any technical problems with the content of your paper or video file (for example, a file was corrupted), we will try to contact you immediately, so it is very important that you provide us with up-to-date contact information on the submission form.

Late submissions will not be accepted, and the submission form will close promptly at midnight.

Technical Paper &
Proof-of-Concept Demo

Deadline: November 29, 2020

TECHNICAL PAPER AND PROOF OF CONCEPT DEMONSTRATION GUIDELINES


  • Papers should be single spaced.
  • 15 pages minimum; 25 pages maximum
    • The Cover Page and a Table of Contents will not count toward the minimum or maximum page limits.
    • References should be included as an appendix and will not count toward the minimum or maximum page limits. Appendices are to be used for references and calculations ONLY.
  • Please use fonts common to Macintosh and PC platforms, i.e., Times, Times New Roman, Helvetica, or Arial for text; Symbol for mathematical symbols and Greek letters.
  • Font size should be either 11 or 12 pt.

FINAL TECHNICAL PAPERS MUST INCLUDE:
Technical papers will develop a 15-25 page technical paper proposal that describes their concept. The technical paper must include the following sections:

  • Cover Page (Excluded from page count)
    • University name
    • Project Title
    • Full names of all team members, with Academic Level (graduate or undergraduate) and Major
    • Faculty/industry advisor’s full name(s)
    • Space Grant Affiliation
    • CAD Drawing/Photo of your system
  • Quad Chart (Excluded from page count)
    • Please use the BIG Idea Tech Paper Quad Chart Template (also found on the “Resources” section of the Competition Basics webpage)
    • Quad charts must address:
      • Concept Synopsis
      • An image/graphic of the concept
      • Innovations (Briefly describe how new innovative approaches / capabilities / technologies enable future missions, reduce cost, or improve safety).
      • Proof-of-Concept Testing Results & Conclusions
    • Executive Summary
      • An overall summary of the innovation, including a title of the project title; a synopsis of the challenge area the proposed concept is tackling; the problem solving approach for that problem; testing method; proof-of-concept results, and a statement of the potential innovative impact the research concept will have on the problem.
    • Problem Statement and Background
      • Overall approach to the challenge being addressed
    • Project Description
      • Description of proposed concept and how it works
        • Describe in reasonable detail the concept lifecycle, including all design assumptions, and address development, testing, and implementation.
        • Please include visual (i.e., photos/CAD drawings) and written descriptions of any relevant parts or subsystems, where appropriate, as well as explanations behind your design decisions.
        • Include justification for any design changes/improvements made since the proposal.
      • Technical Specifications
        • Overall mass, volume, etc. (include specifications for communications, radiation protection, materials used)
      • How does your concept integrate with the external systems?
      • What science/exploration needs did you address, and why is it important?
      • Identify specific potential stakeholders/funders (i.e., Exploration, Science, Commercial) who could benefit from project
    • Proof-of-concept testing on Earth (simulated or otherwise)
      • Describe your verification process. Teams must describe HOW their system / concept / science / mission was verified (emphasis on demonstration and test) on Earth to provide confidence it can work in a lunar environment.
    • Describe what type of data was used or collected, and how it informed your solution
    • Describe any challenges you faced and how you mitigated them.
    • What testing facilities (if any) were used?
    • For the testing, how did you accomplish a realistic simulated environment? Did you consider the unique PSR lighting (high contrast), temperature, pressure, power, degraded communications, abrasive regolith, rugged terrain that may include extremely soft soil, rocks, boulders, XX degree slopes, etc.
    • Was there critical testing that could not be performed due to budget and schedule constraints?)
    • Safety Plan and Protocols followed
    • Path-To-Flight
      • A brief discussion on the concept’s anticipated path-to-flight for a mission to the Moon.
        • What components need additional qualification?
        • What remaining design work needs to be done prior to building flight hardware?
        • Discuss any plans/opportunities to continue concept development?
      • Results/Conclusions
        • Did the testing of prototypes indicate the design can achieve the proposed science and/or other objectives? (i.e., will your designed mission get you what you need?)
      • What were the key results of the tests?
      • What conclusions are you able to draw about the problem and your design solution?
      • Detailed timeline, including development and proof-of-concept testing
      • Detailed budget, including all relevant expenditures
        • Budget should be broken down by Phase 1 and Phase 2 funding awards.
        • Recognize all sponsors and/or grants
        • Report the total amount of funding received outside of the BIG Idea Challenge awards
          • Quantify any sponsorships and/or in-kind contributions.

PROOF-OF-CONCEPT DEMONSTRATION


Teams are required to provide some sort of visual demonstration of their proof of concept. This can be done via video, modeling and simulation, etc. It is expected that the presentations will incorporate a simulated or otherwise functional demonstration of their solution. Teams can showcase their solutions through a variety of visual and physical modalities, including but not limited to a modeling and simulation experience (including Virtual Reality), application software demonstration, supported by slides, charts, graphic representations, video, animations, data visualizations, etc.

The online Technical Paper and Concept Demonstration submission form will include fields for teams to upload video or any other concept demonstration files.


SUBMITTING THE TECHNICAL PAPER AND PROOF-OF-CONCEPT DEMONSTRATION FILES


To upload your team’s Technical Paper (.pdf file), please click on the button below.

No revisions can be accepted, so please proof your files very carefully before submitting them. If there are any technical problems with the content of your files (for example, a file was corrupted), we will try to contact you immediately, so it is very important that you provide us with up-to-date contact information on the submission form. Teams are encouraged to review the Evaluation Criteria to better understand how the Steering Committee will be judging this competition.

Late papers will not be accepted, and the submission form will close promptly at 11:59 PM EST on November 29, 2020.

Presentation and Poster

Deadline: Day Prior to Forum

PRESENTATION FILES GUIDELINES


Presentations are limited to 30 minutes, followed by a 20-minute Q & A session with the judges. Teams may choose who speaks and who doesn’t speak during the presentation. However, we encourage all team members to stand together at the front of the room during the presentation to be available to answer questions, even if they are not presenting.

EACH PRESENTATION MUST HAVE A COVER SLIDE THAT INCLUDES:

  • Project title
  • University name
  • Faculty advisor’s name(s)
  • Team member’s names

Slide readability

The presentation room may be very large. Please ensure the font on your power point is large enough for those to see from the back of the room. Take advantage of high contrast options and avoid black screen backgrounds. Emphasize slide readability, especially for significant figures/calculations.

Dark videos/animations and black backgrounds do NOT typically show well in the presentation settings and should be avoided.


SPECIAL NOTES ABOUT THE PRESENTATIONS

Presentations should reflect the technical papers. If errors were discovered after the technical paper was submitted, teams should take this time to address them. Significant information discussed during the presentation that was not included in the technical paper will be penalized for scoring.


POSTER SESSION


Finalists will be required to present posters describing their project.

PAPER POSTER GUIDELINES

Each team will be given one 6’ table. Posters must be free standing and able to fit on this table. One tri-fold foam/cardboard poster board will be made available for each team to use at no charge. Thumbtacks and tape will also be available to secure posters to the tri-fold boards. Poster boards should be 48” x 36.”

DIGITAL POSTER FILE GUIDELINES

Each team is also required to submit the digital file of their poster. Digital posters will be displayed on the BIG Idea Challenge Website, and as such, will need to follow some standard guidelines:

  • Posters must be 48” x 36” (9600 pixels x 7200 pixels)
  • Posters should be printed in a horizontal format
  • Poster file size limit is 100MB
  • Poster file should be submitted as a .PDF file
  • Images and graphs should be clear, legible, and appropriately sized for the poster
    • Images and graphs embedded within the poster should be “print-ready,” with a minimum DPI of 150 whenever possible
  • Links or redirects in the body of their poster are not permitted
    • This includes redirecting to a webpage, video, or any other content.
    • All content should be included in the text or directly embedded within the PDF
    • If the poster has a References section, links may be included in that section only

The Poster Session provides teams with an opportunity to expound upon important concepts in their presentations. It also allows the judges to follow up on presentations by asking additional questions for further clarification.


SUBMITTING THE PRESENTATION AND POSTER FILES


To upload your team’s Presentation and Poster files, please click on the button below. Teams are encouraged to review the Evaluation Criteria to better understand how the Steering Committee will be judging this competition.

Presentations and poster files must be submitted by 4:00 PM EST on the day prior to the Forum, using the online upload tool, prior to team check-in at the BIG Idea Forum (i.e., presentations on flash drives will not be accepted). Revisions to presentation files will not be accepted after the 4:00 p.m. deadline – no exceptions. Teams that do not submit a presentation by the deadline will be barred from presenting, and the travel portion of their stipends may be subject to return to NIA. Teams are encouraged to submit their final presentation files prior to travel.

Late submissions will not be accepted, and the submission form will close promptly at 4:00 PM EST.

Poster/Demonstration Session

Deadline: During Forum

POSTER/DEMONSTRATION GUIDELINES


Finalists will be required to present posters describing their project at the Forum. Each team will be given one 6’ table. Posters must be free standing and able to fit on this table. One tri-fold foam/cardboard poster board will be made available for each team to use at no charge. Thumbtacks and tape will also be available to secure posters to the tri-fold boards.

Each team is also required to submit the digital file of their poster. Digital posters will be displayed on the BIG Idea Challenge Website, and as such, will need to follow some standard guidelines:

  • Posters must be 48” x 36” (9600 pixels x 7200 pixels)
  • Posters should be printed in a horizontal format
  • Poster file size limit is 100MB
  • Poster file should be submitted as a .PDF file
  • Images and graphs should be clear, legible, and appropriately sized for the poster
    • Images and graphs embedded within the poster should be “print-ready,” with a minimum DPI of 150 whenever possible
  • Links or redirects in the body of their poster are not permitted
    • This includes redirecting to a webpage, video, or any other content.
    • All content should be included in the text or directly embedded within the PDF
    • If the poster has a References section, links may be included in that section only

The Poster/Demonstration Session provides teams with an opportunity to expound upon important concepts in their presentations. It also allows the judges to follow up on presentations by asking additional questions for further clarification. Teams are encouraged to review the Evaluation Criteria to better understand how the Steering Committee will be judging this competition.


Required Forms


Dates and Deadlines

Date Deliverable
September 27, 2019Deadline to submit a Notice of Intent
October 8, 2019Deadline to submit questions for Q&A session
Click here to submit questions for the Q&A session
October 15, 2019Q&A Session for interested teams (3 PM EST)
January 16, 2020Deadline to submit Proposal and Video online via online upload tool
February 14, 2020Teams are notified of their selection status
Late February 2020First installment of stipends sent as appropriate
May 12, 2020Mid-Project Report Deadline
May 27, 2020Teams are notified of pass/fail status
Early June 2020Second installment of stipends sent as appropriate
October 1, 2020Deadline for Forum Registration & Hotel Reservations
November 29, 2020Technical Paper & Proof-of-Concept Demonstration Files Submission Deadline
(TBD)2020 BIG Idea Challenge Forum