Requirements & Forms

Notice of Intent

Deadline: September 30, 2016
Interested teams are encouraged to submit a Notice of Intent (NOI) to compete by the deadline in order to ensure an adequate number of reviewers. The Notice of Intent form asks for a brief description of your proposed concept, not to exceed 4,000 characters. Please click on the button below to complete the brief online NOI submission form. (One per team)

Proposal & Video

Deadline: November 30, 2016
WRITTEN PROPOSAL FORMATTING INSTRUCTIONS

Teams are responsible for the formatting and appearance of their proposal. Figures and tables must be placed in the file and therefore must be in digital format. We recommend that you use image file formats that provide acceptable resolution without being huge (for example, please don't use a 1-MB TIFF file when a 250-K GIF file will do).

File size cannot exceed 1.5 MB.

  • 8 pages minimum; 10 pages maximum (including figures, tables, and references)
  • A Cover Page is not required, but if your team chooses to use a Cover Page, it will not count toward the minimum or maximum page limit
  • References should be included as an appendix, and will not count toward the minimum or maximum page limits. Appendices are to be used for references ONLY.
  • Proposals should be single spaced
  • Please use fonts common to Macintosh and PC platforms, i.e., Times, Times New Roman, Helvetica, or Arial for text; Symbol for mathematical symbols and Greek letters.
  • Font size should be between 11 and 12 pt.

WRITTEN PROPOSAL FILES MUST INCLUDE:

  • Title
  • Full names of all team members
  • University name
  • Faculty/industry advisor’s full name(s)

GENERAL VIDEO FORMATTING INSTRUCTIONS

As a part of the proposal submission process, teams will be required to include a 2 minute video. The intent is for the video to augment your paper proposal by including animation, graphics, or other creative ways of showcasing unique aspects of your proposed concept. We will include several sample videos to serve as examples. (See the Resources section on the Competition Basics page.)

  • Videos are limited to a maximum length of 2 minutes
  • Videos should be uploaded in MP4 format. Other file types will not be eligible for consideration.
  • File size is limited to 50 MB
  • Teams must also provide a link to view their video online (eg.: Google Drive, unlisted YouTube videos, etc.)
  • All of the team members should appear in the video
  • Your university name and project title should appear in text at the front of the video
  • Do not use music or images which may violate copyright law. You may use images created by NASA.

Teams are encouraged to review the Evaluation Criteria below to better understand how the competition will be judged

No revisions can be accepted, so please proof your proposal file very carefully before submitting it. If there are any technical problems with the content of your proposal (for example, your file was corrupted), we will try to contact you immediately, so it is very important that you provide us with up-to-date contact information on the submission form.

PROPOSAL EVALUATION CRITERIA

  • Feasibility of proposed concept or idea, including low system mass, design simplicity, and ground testability (Max 40 pts)
  • Innovative, unique and/or synergistic advanced concepts, modularity, and concept of operations for robotic assembly, module deployment and replacement, and extensibility (Max 30 pts)
  • Systems analysis of requirements, including identification of challenges and issues including Technical Readiness Levels (TRLs) of mission-enabling technologies (Max 20 pts)
  • Evidence of credible and implementable project plan (Max 5 pts)
  • Concept is supported by original engineering and analysis (Max 5 pts)

ALL BIG IDEA PROJECTS SHOULD GIVE SPECIAL ATTENTION TO:

  • Design Simplicity
  • Low system mass
  • Ground testability of the assembly process
  • System level modularity
  • Packaging for launch for the least number of launches
  • Concept of operations for robotic assembly and module deployment
  • Ability to remove and replace modules

SUBMITTING THE WRITTEN PROPOSAL AND VIDEO

To upload your proposal and video (.pdf file and .mp4 file), please click on the button below to complete the online abstract submission form. Teams are encouraged to review the Evaluation Criteria to better understand how the Steering Committee will be judging this competition.

No revisions can be accepted, so please proof your proposal and video files very carefully before submission. If there are any technical problems with the content of your proposal or video (for example, your file was corrupted or a URL link was broken), we will try to contact you immediately, so it is very important that you provide us with up-to-date contact information on the submission form.

 

Technical Paper & Oral Presentation

Deadline: February 7, 2017

SELECTED TEAMS WILL BE REQUIRED TO:

  • Submit a 15 page written technical report -- due February 7th, 2017
  • Give a 30 minute oral presentation / design review, with an additional 15 minutes of Q&A at the BIG Idea Forum

TECHNICAL PAPER GUIDELINES:

  • Papers should be single spaced
  • 10 pages minimum; 15 pages maximum;
  • Cover page, references and appendices are excluded as a part of your 15 page total limit. They do not count toward the minimum or the maximum page limitations.
  • References should be included as an appendix, and will not count toward the minimum or maximum page limits. Appendices are to be used for references ONLY.
  • Please use fonts common to Macintosh and PC platforms, i.e., Times, Times New Roman, Helvetica, or Arial for text; Symbol for mathematical symbols and Greek letters.
  • Font size should be between 11 and 12 pt.

COVER PAGE MUST INCLUDE:

  • Title of presentation
  • Full names of all team members
  • University name
  • Faculty/industry adviser’s full name(s)

ORAL PRESENTATION GUIDELINES:

Oral presentations are limited to 30 minutes, followed by a 15 minute Q & A session. Teams may choose who speaks and who doesn’t speak during the presentation. However, we encourage all team members to stand together at the front of the room during the presentation to be available to answer questions, even if they are not presenting. Oral presentations should reflect the technical papers.

EACH PRESENTATION FILE MUST INCLUDE:

  • Title of presentation
  • University name
  • Faculty advisor’s name(s)

SLIDE READABILITY

The presentation room may be very large. Please ensure the font on your power point is large enough for those to see from the back of the room. Take advantage of high contrast options, and avoid black screen backgrounds. Emphasize slide readability, especially for significant figures/calculations. The aspect ratio for presentation slides must be 4:3.

PRESENTATION UPDATES

The uploaded presentations will be brought to the Forum for your use during the presentation. However, you may bring a newer, updated version to the Forum on a thumb drive prior to the start of the actual competition, and (time permitting), we will try to accommodate the most recent version of the presentation. No major revisions are expected.

TECHNICAL PAPER AND ORAL PRESENTATION EVALUATION CRITERIA

  • Technical/scientific evaluation and rationale of proposed concept, including original engineering and analysis (Max 30 pts)
  • Design simplicity, required system mass, number of launches for 200kW system, and extensibility to 500 kW system (Max 30 pts)
  • Systems analysis of requirements, including identification of challenges and issues - including Technical Readiness Levels (TRLs) of mission-enabling technologies (Max 15 pts)
  • Quality of summary of production and testing approach (Max 15 pts)
  • Quality of presentation (including style; presence of teamwork and integration; quality of response to question; and engagement with judges (Max 10 pts)

ALL BIG IDEA PROJECTS SHOULD GIVE SPECIAL ATTENTION TO:

  • Balance of feasibility and innovation
  • Design simplicity
  • Low system mass
  • Ground testability of the assembly process
  • System level modularity
  • Packaging for launch for the least number of launches
  • Concept of operations for robotic assembly and module deployment
  • Ability to remove and replace modules

SUBMITTING THE TECHNICAL PAPER AND ORAL PRESENTATION

To upload your team’s Technical Paper (.pdf file) and Oral Presentation Files, please click on the button below. Teams will use the same login information they used to create the account for their abstract submission. Team's proposal and technical paper / oral presentation submissions will be linked under one account.

No revisions can be accepted, so please proof your files very carefully before submitting it. If there are any technical problems with the content of your files (for example, a file was corrupted), we will try to contact you immediately, so it is very important that you provide us with up-to-date contact information on the submission form.